Listed below are explanations of VCU Division of Administration major projects.
In November 2016, Virginia Commonwealth University began the conversation about our next strategic plan. Following closely with this effort will be a new Master Site Plan. The University is committed to providing an open, thoughtful, transparent and inclusive master planning process designed to engage the VCU community and our external stakeholders.
A consultant was hired in Spring 2017 to assist in the master planning process, which launched in Fall 2017.
If you would like to sign up to receive updates on the master site plan process, please contact firstname.lastname@example.org.
Virginia Treatment Center for Children Replacement Facility
A new, 119,000 square foot, 32-bed behavioral health for children and adolescents, designed to expand to 48 beds, this two-story facility will relate to adjacent architecture. It will be open for patients in Spring, 2018.
Inger Rice Lodge at the VCU Rice Rivers Center
A new 3,543 square foot to provide overnight facilities to expand the Rice Center’s research and education programs. The project consisted of three one-story wood frame structures situated in a modular layout and connected with covered porches providing dormitory and dining. Work was complete in June 2017.
VCU College of Health Professions
A new 154,000 square foot building to house the fourteen departments of the VCU College of Health Professions which are currently dispersed among several facilities on both campuses. Work is estimated to be completed in June 2019.
Sanger Hall Renovations Phase II, Parts B, C, and D
The final three parts of a four-part renovation of 60,000 square feet of Sanger Hall, VCU’s largest research facility. Work is being performed on the 4th and 5th floors of the building, including supporting infrastructure, and will provide updated, flexible laboratory, support and office space and restroom upgrades. Work is estimated to be completed in January 2019.
In an effort to contribute to our community both on campus and off, the Office of Sustainability has committed to managing two gardens on VCU’s campuses.
To provide growing space to students, staff, and faculty on campus. Provide hands-on, educational opportunities related to gardening, food access, and food systems
To alleviate food insecurity at VCU and in Richmond via regular produce donations to our community partners
and to create universally accessible spaces that enrich the lives of those in our community
Engineering Research Building
A new 133,000 square foot, four story building which will be connected to Engineering East Hall and will contain 24 flexible research laboratories and associated support space plus a vivarium on the basement level. Support space includes researcher office space and work space for grad student and post doctorial staff. It will also contain collaboration space, conference rooms, and a collaboration hub to support Engineering outreach efforts such as employer student work fairs. Engineering career services will also be relocated to this building to enhance student placement during work fair events. The building is scheduled to be completed in the spring of 2020.
The Department of Mathematics and Applied Mathematics has begun a new program called the Math Exchange, designed to deliver innovative Pre-Calculus instruction. The recently completed renovations of the space that was previously occupied by VCU Police, allow for the College of Humanities & Sciences to offer the flexible learning environment required for the success of the program which includes tutoring staff available 24/7 to students enrolled in mathematics courses.
Scott House Renovation
Major interior and exterior renovations to the Scott House on the Monroe Park campus.
Energy Performance Contracting
Energy performance contracting will be performed in order to: 1) identify relevant Energy Conservation Measures (ECMs) to reduce the consumption of energy in a building, 2) quantify the projected savings and 3) leverage the energy savings realized to replace or repair items that are on the deferred maintenance backlog.
Human Resources Projects
The Great Place: HR Redesign
VCU is redesigning its human resources structure to modernize and support the recruitment and retention of a diverse and progressive faculty, staff, and senior leadership. This is an inclusive and collaborative project in response to the 2013 Great Place Initiative survey in which faculty and staff expressed the need to reform and improve practices around compensation, career advancement, performance management and professional development.
The effective date of the new HR plan is January 1, 2018 for classified employees hired to jobs posted July 1, 2016 or later.
January 1, 2018 is also the start of the enrollment period for all other classified staff. Classified employees who elect to switch to the new HR plan during the enrollment period will have an effective date of July 1, 2018. A&P faculty who convert to the new plan will have an effective date of July 1, 2018.
Parts of the new HR plan will impact everyone. Even employees who elect to remain classified will still participate in the new performance management process. Part of this process is a career development plan for all employees. At the start of the year, you will work with your manager to set and achieve goals for your career development. All employees can also participate in the new career communities, connecting those in similar roles across the university to network and share best practices.
Only employees who become or elect to become University and Academic Professionals, the employee group under the new HR plan, will have opportunities for merit-based pay increases and career pathways. Learn more about the new job family structure and salary ranges. Employees who choose to remain classified will receive salary increases as approved by the State.
Visit the Great Place: HR Redesign to learn more details and follow their progress.
VCU started a new performance management process utilizing Talent@VCU, performance and learning management software. The new performance management process includes a career development plan and the use of cascading goals, connecting each employee’s everyday work with the strategic mission and vision of the university. Talent@VCU helps managers and employees keep track of goals and monitor progress throughout the year.
VCU Human Resources launched RamStrong, a wellness initiative created by a team at the Grace E. Harris Leadership Institute. The team recognized that VCU has many different wellness resources for faculty, staff, and students but envisioned a collaborative tool where the entire VCU community could easily access resources to support their own holistic well-being.
As part of the Great Place: HR Redesign, University and Academic Professionals will be assigned market-based salary ranges and merit-based salary increases. This encourages employees to influence their own pay by rewarding high performers who provide outstanding service, foster a vibrant learning and scholarly community, advance strategic priorities, promote the university’s values, and influence change in a dynamic organizational culture.
Recruit and retain a progressive and diverse faculty, staff and senior leadership
Redesign employee onboarding
Annual Service Awards Ceremony and Reception
Position Human Resources as a strategic university partner
Redesign HR service delivery throughout the university
Safety and Risk Management Projects
Implement APLU Guidelines for Improving the Safety Culture at Universities
Goal: Continued Implementation of APLU Guidelines for Improving the Safety Culture at Universities.
The Association of Public and Land-grant Universities (APLU) formed the Task Force on Laboratory Safety to provide research universities with recommendations and guidance on the most appropriate strategies to enhance a culture of laboratory safety. The deliberative work of this body culminated in the issuance of A Guide to Implementing Safety Culture in Our Universities in April of 2016. The primary lines of effort for the fiscal year 2018:
- Implementation of an Institutional Safety Committee of faculty, Environmental Health and Safety (EH&S) officers, and other representatives who can provide formative feedback to researchers, educators and staff
- Implement formal authority for Arts Safety Committee
- Continued deployment of BioRAFT for research laboratory inspections, hazardous chemical inventories, safety signage, hazardous chemical waste management and laboratory training
Mature the Enterprise Risk Management Process
Goal: Mature the Enterprise Risk Management Process
Enterprise Risk Management is the process that VCU has undertaken in order to identify key areas of risk that can keep the university from achieving its strategic vision. The ERM Steering Committee, risk owners and process owners have completed their assessment and identification of the enterprise risks. In the coming year the ERM Steering Committee will focus on developing recommendations to the cabinet about the level of acceptable risk for the university.
Reduce Employee Accident and Injury Rate
Goal: Sustain Reductions in Employee Accident and Injury Rates
Virginia Commonwealth University is committed to the health and safety of the faculty, staff, and students of our community. To this end, the Safety and Risk Management Department is engaged in activities to assess, mitigate and reduce the number of injuries that occur among the employees of the university. These include, but are not limited to trend analyses to determine highest incidence cause and highest incidence group; implement training plans targeting groups with highest incidence rate; and assisting leadership in designing workplace safety solutions resulting from job hazard analyses.
Parking and Transportation Projects
5 Year Plan
With many unknowns in our future, to include the future arrival of GRTC's BRT (the Pulse), projected campus growth, and our constant lease turnover, Parking and Transportation is moving forward with the development of a 5 Year Plan, which will address many of these issues, including the development of an interim solution for the space reduction on the MCV Campus. Additionally, as part of this plan, a detailed financial plan and inclusive maintenance schedule will be included utilizing data from consulting firm Kimley Horn. The estimated completion time for this 5 Year Plan is spring 2018.
Parking Policy Creation
In efforts to provide a framework for departmental resolutions, there exists a need for an official parking policy document. This document, to be generated through the Parking and Transportation Advisory Committee, will extend campus-wide and simplify the user experience by addressing commonly asked questions and issues. The estimated completion time for this document is summer 2018.
Several parking facilities are scheduled to undergo renovation work in 2018.
West Main Street Deck
Planning for the West Main Street Deck renovation project is now complete. BCOM proceedings are scheduled to take place in January. The Request for Proposals will go out to bid in March, with anticipated construction to begin in May 2018.
West Broad Street Deck
Elevator repair work for the West Broad Street Deck has progressed. The two center tower elevators are now operational, and the Shafer Street side elevators have begun renovation, with an estimated completion date in March 2018.
Renovation planning for the D Deck, one of the MCV Campus’ oldest facilities, will take place this quarter. The preliminary planning budget has been approved, and the project will go out to bid in March 2018, for an anticipated completion date in June 2018.
Each of VCU’s parking facilities will undergo a professional structural assessment. The vendor has been selected, and schedules will be soon finalized. Following the results of the assessment, a detailed maintenance plan will be created.
VCU Police Projects
New Student and Family Orientation
Throughout the summer, community police officers introduce VCUPD and present safety information to thousands of incomings students – and their families – during new student orientations. Officers highlight the university’s emergency alerting technologies and best practices for personal safety at VCU; they are available to answer questions at new student events, prior to freshmen moving onto campus. Department leaders and officers also attend new family socials to answer questions from parents and family members prior to the start of the academic year.
43rd Basic Academy
The VCU Police 43rd Basic Law Enforcement Academy started in May 2018. VCUPD is the only campus, law enforcement agency in Virginia to host an academy certified by the Virginia Department of Criminal Justice Services. Recruits attend classes at VCUPD headquarters and complete physical fitness training and community outreach projects on both of VCU’s campuses. As part of 18 weeks of training, recruits learn about police operations and topics such as crisis intervention training and fair and impartial policing. The class will graduate in September.
The department continues to recruit pre-certified police officers for employment. A staff recruiter is attending hiring fairs in Virginia and the department will start a strong hiring push in July. Pre-certified officers typically bring a wealth of experience to policing at VCU and are deployed on both campuses once they finish a mandatory field-training program.
VCU Technology Services Projects
Implement 100Gbps connectivity as part of Mid-Atlantic Research Infrastructure Alliance (MARIA)
- 100 gig connectivity from VCU to MARIA and Internet2 is now in place. We will cut over to this circuit on July 1
Enhance Technology Tools for Teaching
- Evaluate and plan the strategy for Lecture Capture software (enhance or replace Echo360)
- Evaluation and planning led to 2-year continuation of Echo360 for most lecture capture
- Piloting Kaltura/Cattura technology in several schools and plan developed to migrate to that solution over the next 18 months
- VoiceThread for Blackboard implemented last year
Identity and Access Management
Implement Identity and Access Management system and associated process/governance model
- Full requirements definition, issuance of RFP, and vendor selection - complete
- System implementation well underway with several milestones occurring in August 2018
IT Systems Infrastructure
Develop and implement necessary IT systems infrastructure in Banner and ancillary systems to support HR redesign and student success goals
- Successful go-live of Talent@VCU system
- Launch of Performance Management and LMS modules complete
- Recruiting and Onboarding module implementation project initiated in June 2018
- Implementation of DegreeWorks improvements - complete
- Implementation of Planning, Assessment, and Accreditation System - underway with Phase 1 go-live planned for October 2018
- Banner 9 upgrade
- Phased roll-out to end-users in progress.
- Banner 8 to be shut down December 2018
Master Site Planning
CARE is engaged as a major stakeholder in the VCU Master Site planning effort currently underway as the outcome will help informs CARE's development of the overall strategic real estate plan.
Enhanced Customer Service
CARE offices are moving! By April 1, 2018, CARE will occupy cool space in 800 W. Broad Street! The move collocates all real estate staff and increases the access to VCU customers and provides an innovative professional work space.
Leasing and other facility agreements
Examples of recent work involving real estate leases serving VCU programs includes the following:
- Lease of ~5,600 square feet of space to house a collaborative initiative between VCU and the VCU Health System that will provide unique health education and wellness center designed to invest in building a healthy community specifically addressing needs in Richmond’s underserved east end;
- Lease of ~60,000 square feet of research laboratory space in the Virginia Biotechnology Research Park, adjacent to the medical campus, for the express purpose of advancing grant-funded research opportunities arising out of a $25 million grant from the Bill & Melinda Gates Foundation; this lease delivers a home for the Medicines for All Institute which, through research and development, addresses essential global health issues that will increase access to lifesaving medications for HIV/AIDS, malaria, tuberculosis and other diseases around the world.
- Ground lease for land at the Brook Road Campus of the Children’s Hospital of Richmond made it possible for VCU to use state funding to build a 119,000-square foot state-of-the-art facility to replace the Virginia Treatment Center for Children (VTCC); relocating this replacement facility frees land for dense urban redevelopment of the former VTCC site on the MCV Campus;
- Ground lease of the former VTCC land (on the MCV Campus) to VCU Health for the development of an adult outpatient hospital facility aligned with the hospital’s strategic master plan;
- Ground lease of land at the site of the Strauss Lab and Tompkins-McCaw Library to VCU Health for the development of an inpatient hospital tower adding critical facilities to the medical complex;
- Lease of ~8,000 square feet of office space on West Broad Street on the Monroe Park Campus to create a start-up space for VCU’s Center for Urban Communities and provide critical space for the Division of Student Affairs’ student technology services and student conduct and academic integrity; and
Memorandum of Agreement (MOA) between VCU and the Monroe Park Conservancy to provide funding for the renovation and use of a portion of the “Checkers Building” in the newly renovated city park.
Load capacity assessments of leased space
CARE is analyzing the VCU leased portfolio to determine load capacity ratios. Analyses look at employee workspace utilization by unit; e.g., academic, research, administrative, etc. These metrics are vitally important to the university as higher education faces heightened pressure on cost and efficiency.
Recent acquisitions include the following:
- Acquisition of properties in the 600 block of West Grace Street assembling ~70% of the half block on the north side of Grace;
- Acquisition of 534 North Harrison Street adding to an assemblage of the city block bounded by West Grace, West Broad, Ryland and North Harrison Streets, where major investments by the university have been made in developing residential centers; and
- Acquisition of the land tract at the site of Snead Hall and Engineering East necessary for the construction of a state-funded 133,000-square foot engineering research building.