Listed below are explanations of VCU Division of Administration major projects.
In November 2016, Virginia Commonwealth University began the conversation about our next strategic plan. Following closely with this effort will be a new Master Site Plan. The University is committed to providing an open, thoughtful, transparent and inclusive master planning process designed to engage the VCU community and our external stakeholders.
A consultant was hired in Spring 2017 to assist in the master planning process, which should launch in Summer 2017.
If you would like to sign up to receive updates on the master site plan process, please contact email@example.com.
VCU’s 41,000-square-foot Institute for Contemporary Art will be an incubator for interdisciplinary experimentation for the entire university while simultaneously providing opportunities for collaboration both locally and internationally. The building, which was designed by one of the world’s most important living architects, Steven Holl, is expected to be about 32,000-square-feet, will feature approximately 8,000-square-feet of gallery space, an outdoor installation space, a 210-seat auditorium with tiered seating, classrooms, a gift shop, a cafe with a catering kitchen and an entry hall suitable for exhibitions, installations and social events.
Virginia Treatment Center for Children Replacement Facility
A new, 119,000 square foot, 32-bed behavioral health for children and adolescents, designed to expand to 48 beds, this two-story facility will relate to adjacent architecture. Grand opening in November 2017.
Inger Rice Lodge at the VCU Rice Rivers Center
A new 3,543 square foot to provide overnight facilities to expand the Rice Center’s research and education programs. The project consists of three one-story wood frame structures situated in a modular layout and connected with covered porches providing dormitory and dining. Work is estimated to be completed in June 2017.
School of Allied Health Professions
A new 154,000 square foot building to house the fourteen departments of the School of Allied Health Professions which are currently dispersed among several facilities on both campuses. Work is estimated to be completed in June 2019.
Sanger Hall Renovations Phase II, Parts B, C, and D
The final three parts of a four-part renovation of 60,000 square feet of Sanger Hall, VCU’s largest research facility. Work is being performed on the 4th and 5th floors of the building, including supporting infrastructure, and will provide updated, flexible laboratory, support and office space and restroom upgrades. Work is estimated to be completed in January 2019.
In an effort to contribute to our community both on campus and off, the Office of Sustainability has committed to managing two gardens on VCU’s campuses.
To provide growing space to students, staff, and faculty on campus. Provide hands-on, educational opportunities related to gardening, food access, and food systems
To alleviate food insecurity at VCU and in Richmond via regular produce donations to our community partners
and to create universally accessible spaces that enrich the lives of those in our community
Engineering Research Building
A new 133,000 square foot, four story building which will be connected to Engineering East Hall and will contain 24 flexible research laboratories and associated support space plus a vivarium on the basement level. Support space includes researcher office space and work space for grad student and post doctorial staff. It will also contain collaboration space, conference rooms, and a collaboration hub to support Engineering outreach efforts such as employer student work fairs. Engineering career services will also be relocated to this building to enhance student placement during work fair events. The building is scheduled to be completed in the spring of 2020.
Raleigh Building Renovation
The total renovation of this 26,620 square foot historic building at the corner of Franklin and Harrison Streets and constructed in 1908, to meet current building code and functional requirements of the university. The renovation includes replacement of the existing roof, repairs to the foundation and building envelope, new mechanical, plumbing and electrical service, and reconfiguration of spaces to accommodate the L. Douglas Wilder School of Government and Public Affairs. Work is estimated to be complete in December 2017.
The Department of Mathematics and Applied Mathematics has begun a new program called the Math Exchange, designed to deliver innovative Pre-Calculus instruction. The recently completed renovations of the space that was previously occupied by VCU Police, allow for the College of Humanities & Sciences to offer the flexible learning environment required for the success of the program which includes tutoring staff available 24/7 to students enrolled in mathematics courses.
Scott House Renovation
Major interior and exterior renovations to the Scott House on the Monroe Park campus.
Energy Performance Contracting
Energy performance contracting will be performed in order to: 1) identify relevant Energy Conservation Measures (ECMs) to reduce the consumption of energy in a building, 2) quantify the projected savings and 3) leverage the energy savings realized to replace or repair items that are on the deferred maintenance backlog.
Human Resources Projects
The Great Place: HR Redesign
VCU is redesigning its human resources structure to modernize and support the recruitment and retention of a diverse and progressive faculty, staff, and senior leadership. This is an inclusive and collaborative project in response to the 2013 Great Place Initiative survey in which faculty and staff expressed the need to reform and improve practices around compensation, career advancement, performance management and professional development.
The effective date of the new HR plan is January 1, 2018 for classified employees hired to jobs posted July 1, 2016 or later.
January 1, 2018 is also the start of the enrollment period for all other classified staff. Classified employees who elect to switch to the new HR plan during the enrollment period will have an effective date of July 1, 2018. A&P faculty who convert to the new plan will have an effective date of July 1, 2018.
- Parts of the new HR plan will impact everyone. Even employees who elect to remain classified will still participate in the new performance management process. Part of this process is a career development plan for all employees. At the start of the year, you will work with your manager to set and achieve goals for your career development. All employees can also participate in the new career communities, connecting those in similar roles across the university to network and share best practices.
- Only employees who become or elect to become University and Academic Professionals, the employee group under the new HR plan, will have opportunities for merit-based pay increases and career pathways. Learn more about the new job family structure and salary ranges. Employees who choose to remain classified will receive salary increases as approved by the State.
Visit the Great Place: HR Redesign to learn more details and follow their progress.
VCU started a new performance management process utilizing Talent@VCU, performance and learning management software. The new performance management process includes a career development plan and the use of cascading goals, connecting each employee’s everyday work with the strategic mission and vision of the university. Talent@VCU helps managers and employees keep track of goals and monitor progress throughout the year.
VCU Human Resources launched RamStrong, a wellness initiative created by a team at the Grace E. Harris Leadership Institute. The team recognized that VCU has many different wellness resources for faculty, staff, and students but envisioned a collaborative tool where the entire VCU community could easily access resources to support their own holistic well-being.
As part of the Great Place: HR Redesign, University and Academic Professionals will be assigned market-based salary ranges and merit-based salary increases. This encourages employees to influence their own pay by rewarding high performers who provide outstanding service, foster a vibrant learning and scholarly community, advance strategic priorities, promote the university’s values, and influence change in a dynamic organizational culture.
Recruit and retain a progressive and diverse faculty, staff and senior leadership
Redesign employee onboarding
Annual Service Awards Ceremony and Reception
Position Human Resources as a strategic university partner
Redesign HR service delivery throughout the university
Safety and Risk Management Projects
Implement APLU Guidelines for Improving the Safety Culture at Universities
Goal: Continued Implementation of APLU Guidelines for Improving the Safety Culture at Universities.
The Association of Public and Land-grant Universities (APLU) formed the Task Force on Laboratory Safety to provide research universities with recommendations and guidance on the most appropriate strategies to enhance a culture of laboratory safety. The deliberative work of this body culminated in the issuance of A Guide to Implementing Safety Culture in Our Universities in April of 2016. The primary lines of effort for the fiscal year 2018:
- Implementation of an Institutional Safety Committee of faculty, Environmental Health and Safety (EH&S) officers, and other representatives who can provide formative feedback to researchers, educators and staff
- Implement formal authority for Arts Safety Committee
- Continued deployment of BioRAFT for research laboratory inspections, hazardous chemical inventories, safety signage, hazardous chemical waste management and laboratory training
Mature the Enterprise Risk Management Process
Goal: Mature the Enterprise Risk Management Process
Enterprise Risk Management is the process that VCU has undertaken in order to identify key areas of risk that can keep the university from achieving its strategic vision. The ERM Steering Committee, risk owners and process owners have completed their assessment and identification of the enterprise risks. In the coming year the ERM Steering Committee will focus on developing recommendations to the cabinet about the level of acceptable risk for the university.
Reduce Employee Accident and Injury Rate
Goal: Sustain Reductions in Employee Accident and Injury Rates
Virginia Commonwealth University is committed to the health and safety of the faculty, staff, and students of our community. To this end, the Safety and Risk Management Department is engaged in activities to assess, mitigate and reduce the number of injuries that occur among the employees of the university. These include, but are not limited to trend analyses to determine highest incidence cause and highest incidence group; implement training plans targeting groups with highest incidence rate; and assisting leadership in designing workplace safety solutions resulting from job hazard analyses.
Parking and Transportation Projects
5 Year Plan
With many unknowns in our future, to include the future arrival of GRTC's BRT (the Pulse), projected campus growth, and our constant lease turnover, Parking and Transportation is moving forward with the development of a 5 Year Plan, which will address many of these issues, including the development of an interim solution for the space reduction on the MCV Campus. Additionally, as part of this plan, a detailed financial plan and inclusive maintenance schedule will be included utilizing data from consulting firm Kimley Horn. The estimated completion time for this 5 Year Plan is Spring 2018.
Parking Policy Creation
In efforts to provide a framework for departmental resolutions, there exists a need for an official parking policy document. This document, to be generated through the Parking and Transportation Advisory Committee, will extend campus-wide and simplify the user experience by addressing commonly asked questions and issues. The estimated completion time for this document is Spring 2018.
Upcoming renovations are being planned for the West Main Street Deck, West Broad Street Deck, Henry Street Decks (East/West) and Laurel Street Deck. The renovation work will consist of multiple repairs to the concrete, drainage system, stairwells as well as seal coating, expansion joint replacement, and lighting upgrades. Both the West Main Street Deck and West Broad Street Deck will undergo elevator modernization. West Broad Street Deck elevator renovations began in September 2017. All repair work is projected to be completed in 2018.
Awards and Recognition
On October 19, 2017, the Lighting Energy Efficiency in Parking (LEEP) Campaign recognized Virginia Commonwealth University for “Exemplary Higher Education Sector Parking Facility” for improved parking locations for the Jefferson Street Deck. In 2017, the facility underwent a complete retrofitting to replace its old metal halide lighting system with new LEDs and occupancy sensors. The retrofitting has resulted in a percent energy savings value of 73%. Parking and Transportation staff accepted the award at the Awards of Excellence Luncheon of the IFMA World Workplace 2017 Conference and Expo in Houston, Texas.
VCU Police Projects
The 42nd Basic Police Academy class for the Virginia Commonwealth University Police Department graduated in November 2017. New officers completed all requirements for law enforcement officers as set forth by the Virginia Department of Criminal Justice Services. They have completed bike school and are currently in field training until February 2018. Training included (but was not limited to) defensive tactics, emergency driving, firearms and cultural diversity. Throughout the course of the academy, they learned how to handle high stress, low stress and crisis situations. VCU Police offers specialized training specific to the VCU community, which includes community policing practices, Safe Zone, the You Have Options Program, fair & impartial policing and transgender sensitivity.
Under the direction of a new recruiter, VCUPD is recruiting pre-certified police officers, as well as new recruits for the 43rd Basic Police Academy. Officers and staff have hosted a hiring event on the Monroe Park Campus, are attending hiring fairs in Virginia and are meeting with various groups of students and faculty to discuss employment opportunities. Outreach to potential recruits is a key goal for 2017.
VCU Police created the Law Enforcement Apprentice Program (LEAP) to fill a gap during the hiring process for new recruits — specifically the time between background investigations and the VCUPD Academy’s start date. From start to finish, a typical police hiring process can take an extensive amount of time to complete. LEAP allows VCUPD to start the vetting process and to put viable candidates to work. These candidates receive a conditional offer of employment and radio and bike training; they serve as additional eyes and ears for police on campus. LEAP staff is equipped with yellow VCU shirts and jackets and work in high pedestrian traffic areas and buildings, where. Their mission is to be highly visible and engaging with students, faculty, staff, and visitors and to report any safety issues to the police. Once they successfully complete their background investigation, they will begin the VCUPD basic law enforcement academy as recruits.
In fall 2017, VCUPD launched a volunteer program to generate interest in the field of law enforcement. Volunteer opportunities are available for VCU students and individuals who wish to learn more about becoming a VCUPD officer.
VCU Technology Services Projects
Enhance Technology Tools for Teaching
- Evaluate and plan strategy for Lecture Capture software (enhance or replace Echo 360)
- Evaluation and planning led to 2 year continuation of Echo 360 for most lecture capture
- VoiceThread for Blackboard implemented last year
- Implement new imaging and application delivery model for classroom PCs
- Working with vendor on configuration for new system imaging service
Implement 100Gbps connectivity as part of Mid-Atlantic Research Infrastructure Alliance (MARIA)
- Development of full project plan and project proposal
- Project planned and proposal received. VCU router upgrades completed to support 100 Gbps. Project on hold pending funding.
Data Network Infrastructure
Continued progress on upgrade of campus fiber plant and data network infrastructure to support 40Gbps connectivity and provide further reliability across both campuses
- Completion of Phase 2 milestones as identified in detailed fiber upgrade project plan - completed
- Purchase and implementation of Central Network Admission device - on hold
Identity and Access Management
Implement Identity and Access Management system and associated process/governance model
- Full requirements definition - complete
- Issuance of RFP - complete
- Vendor selected - complete
- Planning for system implementation - started
IT Systems Infrastructure
Develop and implement necessary IT systems infrastructure in Banner and ancillary systems to support HR redesign and student success goals
- Successful go-live of Cornerstone On Demand Performance Management and LMS modules
- System configuration - complete
- Master data load, policies and procedures, super users training - in progress
- Implementation of DegreeWorks improvements - complete
- Completion of Phase 3 Banner Revitalization initiatives - complete
- Banner XE upgrade complete
- Most testing completed, issues needing continued work identified
- Soft rollout planned for September
- Develop long term strategic real estate plan to bridge campuses with university partner affiliates
- Pursue acquisition of key properties in support of the university’s strategic plan
- Lease off-campus properties to meet university space needs not met in existing campus spaces
- Provide property management for non-institutional retail properties