Listed below are explanations of VCU Division of Administration major projects.
ONE VCU Master Plan
The ONE VCU Master Plan process began in Fall 2017 and is guided by VCU’s Quest 2025: Together We Transform strategic plan and VCU Health’s Vision by Design strategic plan, as well as six guiding principles: student success, patient experience, program synergies, placemaking, mobility and safety, and campus unity. Learn more at masterplan.vcu.edu or sign up to receive updates by emailing firstname.lastname@example.org.
VCU College of Health Professions
A new 154,000 square foot building to house the 14 departments of the VCU College of Health Professions which are currently dispersed among several facilities on both campuses. Work is estimated to be completed in June 2019.
Inger Rice Lodge at the VCU Rice Rivers Center
A new 3,543 square foot facility to provide overnight facilities and expand the Rice Center’s research and education programs. The project consisted of three one-story wood frame structures situated in a modular layout and connected with covered porches providing dormitory and dining. Work was complete in June 2017.
Sanger Hall Renovations Phase II, Parts B, C, and D
The final three parts of a four-part renovation of 60,000 square feet of Sanger Hall, VCU’s largest research facility. Work is being performed on the 4th and 5th floors of the building, including supporting infrastructure, and will provide updated, flexible laboratory, support and office space and restroom upgrades. Work is estimated to be completed in January 2019.
In an effort to contribute to our community both on campus and off, the Office of Sustainability has committed to managing two gardens on VCU’s campuses.
- To provide growing space to students, staff, and faculty on campus. Provide hands-on, educational opportunities related to gardening, food access, and food systems
- To alleviate food insecurity at VCU and in Richmond via regular produce donations to our community partners
- and to create universally accessible spaces that enrich the lives of those in our community
Engineering Research Building
A new 133,000 square foot, four-story building will be connected to Engineering East Hall and will contain 24 flexible research laboratories and associated support space, plus a vivarium on the basement level. Support space includes researcher office space and workspace for grad student and post-doctoral staff. It will also offer collaboration space, conference rooms, and a collaboration hub to support Engineering outreach efforts such as employer and student work fairs. The building is scheduled to be completed in the spring of 2020.
Scott House Renovation
Major interior and exterior renovations to the Scott House on the Monroe Park campus.
Energy Performance Contracting
Energy performance contracting will be performed to: 1) identify relevant Energy Conservation Measures (ECMs) to reduce the consumption of energy in campus buildings, 2) quantify the projected savings and 3) leverage the energy savings realized to replace or repair items that are on deferred maintenance log.
HR Service Delivery
The second phase of the Great Place: HR Redesign puts policy into practice by evolving how HR services are delivered throughout the university. The intention is to equip schools and departments with the tools they need to deliver HR services locally, and have VCU HR provide strategic services such as executive search support, career and leadership development, and succession planning. During a 2018 pilot of a new HR service delivery model, the VCU School of Business and VCU College of Engineering improved processing time, resulting in faster hires and compensation actions. This year, the service delivery pilot will expand to several other VCU schools and departments.
Career development is an important component in creating a culture of appreciation at VCU. As part of the new performance management process, all employees and managers must work together to identify and plan for career development opportunities throughout the year. Employees and managers can now track career development plans using Talent@VCU, the university’s new performance and talent management system. VCU HR will also work with employees to expand career communities, a professional development opportunity for employees who are doing similar work or who have similar career interests to connect, strengthen competencies, promote innovation and share best practices.
Succession planning helps create a pipeline of workers to fill critical positions now and into the future. By looking holistically at the workforce in each school and department, VCU HR can help schools and departments identify available skills and skill gaps. New processes and technology allow VCU HR to provide this service to university schools and departments.
An employee’s total compensation often exceeds their base salary. To help employees better understand the full value of VCU employment, VCU HR will prepare individualized “total rewards” statements that illustrate the value of an employee’s base salary in addition to paid leave, health insurance, retirement contributions, wellness programs and more.
Incident Rate Reduction
Safety and Risk Management worked collaboratively with Human Resources to improve employee incident rates at VCU. Incident rate metrics help VCU compare its safety performance against national and industry averages. Through targeted education and better reporting, VCU’s incident rate is now well below the national average incident rate as well as the state average incident rate (as reported by the North American Industry Classification System).
Safety and Risk Management is also engaged in activities to assess, mitigate and reduce the number of injuries that occur among the employees of the university. These include, but are not limited to trend analyses to determine highest incidence cause and highest incidence group; implement training plans targeting groups with highest incidence rate, and assisting leadership in designing workplace safety solutions resulting from job hazard analyses.
Fire Prevention Through Education
In cooperation with the Richmond Fire Department, VCU Fire Safety will conduct a series of educational events each month to inform the VCU community of fire safety practices and procedures. Over the course of 2019, a variety educational events will be hosted by VCU Fire Safety promoting the Fire Prevention Through Education campaign. Under the leadership of Bill Willis, Assistant Director for Fire Safety, the fire safety team kicked-off the fire prevention through education series by working with the Richmond Fire Department to build a “Burn House” to highlight the need for sprinkler systems. To see our team in action visit NBC12 or News 8.
Implement APLU Guidelines for Improving the Safety Culture at Universities
The Association of Public and Land-grant Universities (APLU) formed the Task Force on Laboratory Safety to provide research universities with recommendations and guidance on the most appropriate strategies to enhance a culture of laboratory safety. The deliberative work of this body culminated in the issuance of A Guide to Implementing Safety Culture in Our Universities in April of 2016. The primary lines of effort for the fiscal year 2018:
Implementation of an Institutional Safety Committee of faculty, Environmental Health and Safety (EH&S) officers, and other representatives who can provide formative feedback to researchers, educators and staff
Implement formal authority for Arts Safety Committee
Continued deployment of BioRAFT for research laboratory inspections, hazardous chemical inventories, safety signage, hazardous chemical waste management and laboratory training
Mature the Enterprise Risk Management Process
Enterprise Risk Management is the process that VCU has undertaken in order to identify key areas of risk that can keep the university from achieving its strategic vision. The ERM Steering Committee, risk owners and process owners have completed their assessment and identification of the enterprise risks. In the coming year the ERM Steering Committee will focus on developing recommendations to the cabinet about the level of acceptable risk for the university.
In August, VCU entered into a one-year service agreement with The Greater Richmond Transit Company (GRTC) to provide unlimited transportation access on the GRTC Pulse Bus Rapid Transit (BRT) and regular local and express fixed-route bus service for all VCU, VCU Health System, and Virginia Premier ID holders at no cost to the rider.
Five Year Plan
Parking and Transportation continues to move forward with the development of a Five Year Plan, which will address several issues including the development of an interim solution for the space reduction on the MCV Campus, a detailed financial plan and an inclusive maintenance schedule. The estimated completion time for this Five Year Plan is Spring 2019.
To meet the long-term parking demand across the Monroe Park and MCV campuses, VCU needs to convert four percent of employees and two percent of students to alternative transportation modes, an insight revealed in a comprehensive university parking and transportation study. Moving forward, we will strengthen our focus on alternative transportation across both the university and health system.
At the beginning of the academic year, VCU Police launched an initiative to educate students, faculty and staff on both campuses about crosswalk safety. In March, VCU Police supported Richmond’s Vision Zero initiative to eliminate traffic crashes that cause injuries and deaths on city streets. Officers spoke with more than 600 drivers, cyclists and pedestrians about traffic laws. In some cases, officers issued summonses for violations including speeding, failure to obey traffic signals, driving under the influence (DUI) and jaywalking. The department continues to work diligently with the city and safety partners to address the concerns of students, faculty and staff.
New Student Orientations
VCUPD’s Crime Prevention Unit will speak with thousands of incoming freshmen students, transfer students and their families starting in June. Officers and staff are working on an updated new student orientation video and presentation that highlights basic safety on campus, the department’s services and collaborations with the Richmond Police Department and others across VCU.
VCU Police 44th Basic Law Enforcement Academy
VCUPD is the only campus, law enforcement agency in Virginia to host an academy certified by the Virginia Department of Criminal Justice Services. New recruits will attend classes at VCUPD headquarters and complete physical fitness training and community outreach projects on both of VCU’s campuses. As part of training, recruits learn about police operations and topics such as crisis intervention training and fair and impartial policing.
Enhanced Technology Tools for Teaching
Technology Services will implement Lecture Capture software, which will enhance or replace Echo360, VCU’s current video education platform. A thorough evaluation led to a two-year continuation of Echo 360 for most lecture capture. VCU is also piloting Kaltura/Cattura technology in several schools with plans to migrate to that solution over the next 18 months.
Identity and Access Management
Technology Services will implement a new Identity and Access Management system with an associated process and governance model. The new system will ensure safer and more efficient access to VCU information systems for faculty, staff and students.
VCU will implement a managed print service to deliver cost and environmental savings to individuals, departments and the university while providing increased features including secure, print-anywhere technology.
IT Systems Infrastructure
Planning, Assessment, and Accreditation System
This is a central integrated system for the Office of the Provost that supports assessment, academic program reviews, accreditation, and other initiatives to promote consistent planning, management, and reporting for academic programs. The Phase 1 go-live is planned for October 2018
Banner 9 upgrade
Banner is VCU’s central information system for student and employee records. All Banner users will use the upgraded version by the end of the 2018 year.
Access point replacement
Technology Services is replacing more than 3,700 wireless network access points in academic, administrative and public spaces with a new cloud-managed, highly redundant system of access points. This will reduce the hardware and software footprint on-premise while at the same time expand the ability to use Big Data techniques to provide a better customer experience.
ONE VCU Master Plan
CARE is engaged as a major stakeholder in the ONE VCU Master Plan, which will drive the development of university strategic real estate plan. The ONE VCU Master Plan process began in Fall 2017 and is guided by VCU’s Quest 2025: Together We Transform strategic plan and VCU Health’s Vision by Design strategic plan, as well as six guiding principles: student success, patient experience, program synergies, placemaking, mobility and safety, and campus unity. Learn more at masterplan.vcu.edu or sign up to receive updates by emailing email@example.com.
CARE recently relocated to offices at 800 W. Broad Street. The move collocates all real estate staff, offers better access for VCU customers, and provides an innovative professional workspace.
Leasing and other facility agreements
Examples of recent work involving real estate leases serving VCU programs includes the following:
- Lease of ~5,600 square feet of space to house a collaborative initiative between VCU and the VCU Health System that will provide unique health education and wellness center designed to invest in building a healthy community specifically addressing needs in Richmond’s underserved east end;
- Lease of ~60,000 square feet of research laboratory space in the Virginia Biotechnology Research Park, adjacent to the medical campus, for the express purpose of advancing grant-funded research opportunities arising out of a $25 million grant from the Bill & Melinda Gates Foundation; this lease delivers a home for the Medicines for All Institute which, through research and development, addresses essential global health issues that will increase access to lifesaving medications for HIV/AIDS, malaria, tuberculosis and other diseases around the world.
- Ground lease for land at the Brook Road Campus of the Children’s Hospital of Richmond made it possible for VCU to use state funding to build a 119,000-square foot state-of-the-art facility to replace the Virginia Treatment Center for Children (VTCC); relocating this replacement facility frees land for dense urban redevelopment of the former VTCC site on the MCV Campus;
- Ground lease of the former VTCC land (on the MCV Campus) to VCU Health for the development of an adult outpatient hospital facility aligned with the hospital’s strategic master plan;
- Lease of ~8,000 square feet of office space on West Broad Street on the Monroe Park Campus to create a start-up space for VCU’s Center for Urban Communities and provide critical space for the Division of Student Affairs’ student technology services and student conduct and academic integrity; and
Memorandum of Agreement (MOA) between VCU and the Monroe Park Conservancy to provide funding for the renovation and use of a portion of the “Checkers Building” in the newly renovated city park.
- Lease of ~8,000 square feet of office and research space at 100 West Franklin Street for the Center for the Study of Tobacco Products (CSTP). The CSTP will use the space to study the use of electronic cigarettes and other tobacco products.
- Lease of space for VCU Business Services to operate a fast casual restaurant and bakery (Au Bon Pain) to help enliven that part of Grace Street and provide additional dining options to the student body, faculty, staff and the community at large.
- Expand leased space in the BioTech Park by an additional 18,124 square feet. The expansion allows for additional research activities for the College of Engineering.
Load capacity assessments of leased space
CARE is analyzing the VCU leased portfolio to determine load capacity ratios. Analyses look at employee workspace utilization by unit; e.g., academic, research, administrative, etc. These metrics are vitally important to the university as higher education faces heightened pressure on cost and efficiency.
Recent acquisitions include the following:
- Acquisition of properties in the 600 block of West Grace Street assembling ~70% of the half block on the north side of Grace;
- Acquisition of 906 ½ West Broad Street adjoining another university-owned property to allow expansion of critical programs and to allow an improved streetscape;
- Acquisition of 534 North Harrison Street adding to an assemblage of the city block bounded by West Grace, West Broad, Ryland and North Harrison Streets, where major investments by the university have been made in developing residential centers; and
- Acquisition of the land tract at the site of Snead Hall and Engineering East necessary for the construction of a state-funded 133,000-square foot engineering research building.